Jobs

Project Coordinator (m/f/d) full-time for Villa Aurora & Thomas Mann House Los Angeles

Start Date: October 1st, 2026 or later

Are you an organizational talent, communicative and enjoy working with people in an intercultural environment? As a project coordinator, you will make a valuable contribution to our program work and the projects of our fellows.

You will be based at the Thomas Mann House in Los Angeles with occasional assignments to the Villa Aurora.

What you can expect

Administrative Tasks, Communications & Events

• You will take care of daily administrative tasks (minutes, appointment coordination, filing, telephone, etc.), responding to external inquiries and conducting guided tours of the Thomas Mann House.
• You manage and archive files and media (photos, film recordings, etc.) and process them (e.g. editing video clips & subtitles, photo editing)
• You will support public relations by maintaining and creating content for the website (Contao). You will support communication in the digital space by preparing and evaluating content for Facebook, Instagram, Medium and YouTube.
• You maintain our contact databases, send out invitations and newsletters (Clever Reach) and support event communication (RSVP management tool such as Eventbrite, etc.).
• You will participate in organizing and executing events in the Thomas Mann House, such as setting up and dismantling seating and technology, reception, guest assistance, catering and coordination of service providers (technology, photographers, catering, etc.).

Fellow Support

• You are the contact person for the Fellows' day-to-day practical concerns (transport services, doctor's visits, setting up library cards, etc.) and support them in project implementation (travel organization, minor content-related research, etc.).
• You will act as a representative for the Program Director during his absence.

Property management

• You will oversee basic maintenance tasks in consultation with VATMH administrative leadership.
• You are a point of contact for craftsmen, technicians, cleaning staff and garden service in coordination with VATMH administrative management
  
  

Requirements

• You are fluent in both German and English, spoken and written.
• You have a valid work permit in the USA.
• You are professional, with a friendly and discreet demeanor when dealing with high-profile individuals from science, politics and culture, and have a hands-on, service-minded attitude for both internal and public-facing tasks.
• You have digital skills in handling hardware and software (Photoshop, Premiere Pro/ video editing software basics, Content Management Software, newsletter & contact management software, etc.).
• You are able to work evenings and weekends (approximately 2-5 events per month, some on weekends)

Salary and Benefits

• A salary grouped in accordance with grade G7, step 1 (Goethe-Institut numeration table for local hires in the United States)
• Paid vacation, holidays and sick leave
• You will work in a small team in a work culture defined by mutual respect and a strong focus on collaboration.

We welcome applicants from all backgrounds and experiences. At Villa Aurora & Thomas Mann House, we believe that a diverse and inclusive team is essential for our success. We encourage you to apply even if your experience does not perfectly align with every listed qualification.

This is what we stand for:

The Thomas Mann House in Los Angeles aims to create a lively place for transatlantic debate, where outstanding personalities explore fundamental political, social, and cultural issues of the present and future in exchange with each other and with the host country. Fellowships and events facilitate these encounters and intellectual exchange. Various media formats give personalities from Germany and the USA a voice and bring them into an open dialog with a broad public.

The Villa Aurora promotes German-American cultural exchange as an artist residency and a place for international cultural encounters. As a house of remembrance, it keeps alive the memory of the artists and intellectuals who found refuge in California during the National Socialist era and had a significant influence on cultural life on the American West Coast.

Have we convinced you?

We look forward to receiving your application. Please send your application documents (CV and motivation letter) by August 16, 2026 exclusively by e-mail to Dr. Oliver Hartmann, Director of Thomas Mann House Los Angeles: oliver.hartmann@vatmh.org

Do you have any further questions?

Please do not hesitate to contact Dr. Oliver Hartmann by e-mail.

What’s the application process?

We will evaluate all submitted applications and notify selected applicants after September 7th, 2026 to schedule in-person interviews for the week of September 21st to 25th, 2026.